Vaccination Upload FAQ’s:

  1. MassMail message from 4-29-2021.  --
  2. I’m getting an error that my image is too large.  --  4MB is the maximum image size allowed.  
  3.  What file types are allowed for uploads?  --  Photo file types are limited to jpg, jpeg, gif, and bmp.
  4.  I have more than one document to upload. How do I submit them?  --  Small documents can be combined in the same photo. Multiple submissions are allowed but only at a rate of one per 24-hour period.
  5.  Can I submit a PDF?  --  Unfortunately, no. Submissions must be in a photo format that includes jpg, jpeg, gif, and bmp.
  6.  Who do I call for help?  --  Contact the COVID-19 Wellness Answer Center Phone:  217-333-1900.  Email:
  7.  I uploaded the wrong form. What do I do?  --  Resubmission is allowed 24 hours after your original submission.  A new consent form must be completed on your portal to submit the new image.
  8.  Will I get confirmation that the upload was successful? (i.e. readable, etc.)  --  When you click on Submit, you will receive the message:  “Thank you for your submission” – this confirms your submission.  You will not be able to view the submitted image from your portal.  If your image is unreadable, you will be contacted via secure message in your portal.
  9. Do I need to submit the back side?  --  You must submit your name, date of birth and vaccination dates.  If the back side of your form contains future vaccine appointment dates, you do not need to submit that page.
  10. What do I do if I don’t have my vaccine card or proof of my vaccine?  --  You’ll need to contact the healthcare provider who administered your vaccine to obtain a new copy of your card or your vaccine records.
  11. I have an iPhone and get an error when I try to submit the form.  --  It’s likely that the photo file is not one of the supported types. Supported types include .jpg, jpeg, gif, and .bmp
  12. Can I do this using my smart phone?  --  Yes! And this might be easier for you as you can photograph the documents as part of the process.
  13. I just got my first dose of a two-dose series. Should I wait to submit the card until I am fully vaccinated?  --  Yes, please submit your vaccine card/record once you are fully vaccinated.


Upload instructions from the 04-29-21 Massmail

If you're fully vaccinated against COVID-19, we encourage you to upload your COVID-19 Vaccination Record Card to the MyMcKinley Portal by taking a few simple steps:
How to upload your COVID-19 Vaccination Record Card:

  1. Log into the MyMcKinley Portal.
  2. Click on the “Forms” button in the menu header.
  3. Choose “COVID-19 Vaccine Record Consent.”
  4. Read and complete the form.
  5. Upload a photo of your completed COVID-19 Vaccination Record Card. (A cell phone image is fine.)
  6. Click submit.  
  7. When submission is complete, you will see the message: ”Thank you for your submission”


After you submit, McKinley Health Center will verify the accuracy of your vaccine record. Uploaded cards will be reviewed by mid-Summer. Once the upload has been reviewed and approved, your COVID-19 vaccines will appear under the Immunizations tab.
If you have not been vaccinated and you want to make an appointment, please continue to check your university email for available appointments via massmails or check local pharmacy appointments at